XI_Com_SP_Chapter_1_Topic_1.5_Fetures_Of_Secretary

1.5 Features of Secretary

1)      An Individual:- A secretary is an individual. A corporate body or any other institution or a partnership firm can not work as a secretary. Only individuals can be appointed as secretary.

2)      Employee:- A secretary is a paid employee of a person or organization to carry out work according to the direction of the employer.

3)      Custodian of secret information:- A secretary is custodian of secret, confidential and important information of his organization of his organization. He is closely connected with the top management and is involved in execution of policy decisions.

4)      Qualifications:- Every secretary needs sound educational qualifications so as to perform his duties effectively. However, instiutional secretaries needs to possess some prescribed qualification according to the Act applicable.

5)      Qualities:- In order to carry out numerous functions and duties effectively, a secretary must possess certain qualities of head and heart such as accuracy, tact, leadership, courtesy etc.

6)      Personal and Institutional:- Generally. Secretaries are classified into two types.

a)      Personal Secretary:- A personal secretary is one who is appointed by individuals such as ministers, film actors, doctors, etc.

b)      Instiutional Secretary:- An institutional secretary is one who is appointed by an instituation like a company, a co-operative society, a club, etc.

7)      Executor of Policies:-  Secretary, being a chief executive officer of an organization, has to execute      plans and policies of the management.